Learn how to Convert Picture to Textual content in Microsoft Phrase

Photos are all over the place – WhatsApp forwards, restaurant receipts, consumer emails, and your worker ID card. Photos are the commonest type of communication throughout channels.

However how do you exchange these photographs into editable Phrase information?

On this article, we’ll be taught the best way to convert a picture to textual content utilizing Microsoft Phrase.

Whereas this technique doesn’t use OCR, we can even convert a picture right into a Phrase file utilizing OCR and perceive the variations.

Want a sensible answer for picture to textual content, picture to desk, picture to excel, Phrase OCR, PDF to Phrase, PDF to textual content?

Try Nanonets’ pre-trained information extraction AI for financial institution statements, invoices, buyer orders, buy orders, receipts, passports, driver’s licenses & or PDFs!

Utilizing Microsoft Phrase

At the start, Microsoft Phrase doesn’t have a direct choice to convert an image to textual content. 

Nevertheless, utilizing this hack, you may convert a picture to editable Phrase by changing it right into a PDF first.

Changing a easy picture to textual content in Phrase

Let’s take a look on the steps.

I’m taking a picture (Determine A) in PNG format to transform into an editable textual content Phrase doc. It’s also possible to apply the identical course of for JPG to Phrase.

Step 1: Open a brand new doc in Microsoft Phrase and Insert the picture.

Steps to comply with: 

Proper-click on the picture > Click on Copy (Ctrl/Command + C) > Click on Paste (Ctrl/Command + V) (Determine B)

OR 

Go to a New file on Phrase > Open/Insert > Choose the picture you need to convert

Copy the picture in to a brand new Phrase file. (Determine C)

Step 2: Save the Phrase doc as a PDF

Steps to comply with: File > Save as > Rename the file > Select the format as PDF > Select the placement

Save the Phrase doc with the picture as a PDF file. Keep in mind to avoid wasting by a reputation you may bear in mind in order to find it simply later.

I renamed the doc SaveImageAsPDF and exported it to the desktop.

Phrase will course of the picture in just a few seconds to a minute and save the doc as a PDF in your chosen location. (Determine F)

I double-checked the saved PDF doc on my desktop. (Determine G)

Step 3: Open the saved PDF file in a brand new Phrase doc

Steps to comply with:

Return to Phrase > Search for the beforehand saved PDF file by its title > Open

Phrase will now detect the textual content within the PDF and present it on the Doc. (Determine H)

That is how one can convert a picture into editable textual content utilizing Microsoft Phrase. Now you can tweak the textual content as per your desire.

Changing a fancy picture to textual content in Phrase

Now let’s attempt the identical exercise with a extra complicated picture. (Determine I)

I adopted the identical steps as above. Right here was the end result:

As you may see that whereas Phrase detected some textual content, the accuracy is extraordinarily low. There are additionally just a few snips of the picture as Phrase was unable to extract textual content immediately, to not point out the formatting points.

Utilizing OCR

Now, let’s attempt utilizing OCR on the identical two photographs that we used above.

OCR on a easy picture

I attempted Nanonets‘ on-line Picture to Textual content converter that makes use of an in-built OCR engine. (Determine 1).

I downloaded the textual content in a TXT file and opened it in a brand new Phrase file. And this was the end result. (Determine 2)

Fairly neat and correct, proper?

OCR on a fancy picture

Now, time for the real-test.

I attempted the OCR on the identical receipt we used earlier. It has complicated formatting with logos, some handwritten textual content, and completely different layouts.

The OCR captured all of the textual content exactly inside just a few seconds. As soon as I downloaded the textual content, I opened it in a Phrase doc; and this was the ultimate output:

I used to be stunned to see that the OCR detected the handwritten textual content and was in a position to populate completely different line gadgets within the Phrase file pretty precisely.

Microsoft Phrase vs OCR

As you noticed above, whereas it was simple to transform a easy picture to textual content utilizing Phrase, the identical course of didn’t work properly on a fancy picture.

Word that Microsoft Phrase doesn’t use OCR, so it usually offers inaccurate outcomes in case you attempt to convert complicated footage or photographs into editable textual content paperwork. You additionally have to spend a big period of time to manually edit the formatting earlier than you should use the textual content for additional computation or evaluation.

Whilst you do not want extra software program or an web connection to transform footage on Phrase immediately, you want a paid Microsoft subscription. The Learn-only Microsoft model doesn’t will let you use options like Save, Open, and so forth.

Not like Microsoft Phrase, Nanonets OCR works with close to 98%+ accuracy on each easy and complicated photographs. It is extra dependable and processes PDFs in just a few seconds or minutes.

Learn how to convert complicated photographs into editable Phrase information

As we noticed above, changing a picture to correct editable textual content in Phrase is extraordinarily tough.

Whereas many image-to-word or image-to-text converter instruments can be found on-line, they work greatest solely on just a few easy photographs. Most lack the highly effective OCR and deep studying capabilities to convert tons of of complicated photographs. 

That is the place AI-enabled OCR software program involves the rescue.

Whereas just a few easy photographs will be transformed to editable textual content paperwork by utilizing Phrase or on-line converter instruments, the challenges come up in changing:

Whereas Microsoft Phrase will not be capable to precisely you exchange these photographs to textual content, Nanonets OCR makes use of deep studying capabilities to extract textual content from them.

All it’s important to do is:

1. Join on Nanonets.
2. Select from both a zero coaching AI mannequin or one of many pre-built AI fashions relying on the kind of picture.
3. Add all of your photographs and look forward to Nanonets to extract textual content from them.
4. Open the transformed picture to confirm the transformed textual content and line gadgets.
5. Make customizations as per your wants.
6. Export the info in your most well-liked format (Phrase, TXT, CSV, XML, XLSX)

Remaining phrase

We discovered the best way to convert photographs into editable textual content on Phrase. Whereas it’s not a single-step course of, changing photographs into textual content is way simpler utilizing Phrase than getting into it manually utilizing Copy + Paste. 

Nevertheless, whereas changing photographs into editable textual content is feasible in Phrase, the accuracy is low. The post-processing requires vital guide effort. Utilizing OCR and Deep Studying, extracting textual content precisely from photographs is way more correct, environment friendly, and dependable.